Notice Regarding Access to Personnel Files
Under Minnesota Law you have the following rights:
1. Upon making a good faith written request, you have the
right to review your personnel records up to once every six months.
The records will be made available during the Company's normal
hours of operation, but not necessarily during your normal working
hours. The records will be made available at your regular place of
employment or a nearby location. The Company may require that the
review be done in the presence of a Company representative. After
reviewing your personnel records, if you so choose, you may make a
written request for a copy of any records which will be provided
free of charge.
2. Former employees, upon making a good faith written
request, have the right to receive a copy of their personnel record
once each year after separation of employment for as long as the
personnel record is maintained. The personnel records will be
provided free of charge.
3. The Company will comply with the written request to
review or provide a copy of the personnel records within seven (7)
working days after receipt of the written request, or within
fourteen (14) days after the receipt of the request if the
personnel record is located outside of the state.
4. Employees and former employees have the right to submit a
written position statement to the personnel record if the record
contains any disputed information which the employee/former
employee and the Company cannot agree to remove or revise. The
written position statement may not exceed five written pages. The
written position statement will be included along with the disputed
information in the record for as long as the disputed information
is maintained in the personnel record. A copy of the written
position statement will also be provided to any other person who
receives a copy of the disputed information from the Company after
the written position statement is submitted.
5. Under the personnel records statute, employees and former
employees may bring a civil cause of action seeking to compel
compliance and may recover actual damages plus costs for a
violation of the statutes. In addition, the Minnesota Department of
Labor & Industry enforces the statute and can seek additional
6. The Company will not retaliate against an employee for
asserting the rights or seeking the remedies described above.